General Management Tech

Office Short cut keys

Following are the shortcut keys in Microsoft office’s applications.

 

MS Office shortcut keys:

Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected object CTRL+X
Copy selected object CTRL+C
Paste cut or copied object CTRL+V
Undo the last action CTRL+Z
Redo the last action (where applicable) CTRL+Y
Copy formatting only CTRL+SHIFT+C
Paste formatting only CTRL+SHIFT+V
Paste special CTRL+ALT+V

Keys for working with power point presentations

Shortcut keys for working with PPT
To do this: Press this:
Create a new presentation CTRL+N
Insert a new slide CTRL+M
Make a copy of the selected slide CTRL+D
Open a presentation CTRL+O
Close a presentation CTRL+W
Print a presentation CTRL+P
Save a presentation CTRL+S
Find CTRL+F
Replace CTRL+H
Repeat the last Find action SHIFT+F4
Insert a hyperlink CTRL+K
Cancel an action ESC (the Escape key)
Undo an action CTRL+Z
Redo or repeat an action CTRL+Y
  • Switch to the next window. ALT+TAB
  • Switch to the previous window. ALT+SHIFT+TAB
  • Close the active window. CTRL+W or CTRL+F4
  • Restore the size of the active window after you maximize it. ALT+F5
  • Move to a task pane from another pane in the program window (clockwise direction).
  • You may need to press F6 more than once.  F6
  • Move to a task pane from another pane in the program window
  • (counterclockwise direction). SHIFT+F6
  • When more than one window is open, switch to the next window. CTRL+F6
  • Switch to the previous window. CTRL+SHIFT+F6
  • Maximize or restore a selected window. CTRL+F10
  • Copy a picture of the screen to the Clipboard. PRINT SCREEN
  • Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN
  • Move to the beginning of the entry. HOME
  • Move to the end of the entry. END
  • Move one character to the left or right. LEFT ARROW or RIGHT ARROW
  • Move one word to the left. CTRL+LEFT ARROW
  • Move one word to the right. CTRL+RIGHT ARROW
  • Select or unselect one character to the left. SHIFT+LEFT ARROW
  • Select or unselect one character to the right. SHIFT+RIGHT ARROW
  • Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW
  • Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW
  • Select from the insertion point to the beginning of the entry. SHIFT+HOME
  • Select from the insertion point to the end of the entry. SHIFT+END
  • Display the Open dialog box. CTRL+F12 or CTRL+O
  • Display the Save As dialog box. F12
  • Go to the previous folder.  ALT+1
  • Up One Level  button: Open the folder one level above the  open folder. ALT+2
  • Delete  button: Delete the selected folder or file. DELETE
  • Create New Folder  button: Create a new folder. ALT+4
  • Views  button: Switch among available folder views. ALT+5
  • Display a shortcut menu for a selected item such as a folder  or file. SHIFT+F10
  • Move between options or areas in the dialog box.  TAB Open the Look in list. F4 or ALT+I
  • Update the file list. F5

PPT short cuts

  • Change the pointer to a pen. CTRL+P
  • Change the pointer to an arrow. CTRL+A
  • Change the pointer to an eraser CTRL+E
  • Show or hide ink markup CTRL+M
  • Hide the pointer and navigation button immediately. CTRL+H
  • Hide the pointer and navigation button in 15 seconds. CTRL+U
  • View the All Slides dialog box CTRL+S
  • View the computer task bar CTRL+T
  • Display the shortcut menu. SHIFT+F10
  • Go to the first or next hyperlink on a slide. TAB
  • Go to the last or previous hyperlink on a slide. SHIFT+TAB
  • Perform the “mouse click” behavior of the selected hyperlink. ENTER while a hyperlink is selected
  • Stop media playback ALT+Q
  • Toggle between play and pause ALT+P
  • Go to the next bookmark ALT+END
  • Go to the previous bookmark ALT+HOME
  • Increase the sound volume ALT+Up
  • Decrease the sound volume ALT+Down
  • Seek forward ALT+SHIFT+PAGE DOWN
  • Seek backward ALT+SHIFT+PAGE UP
  • Mute the sound ALT+U
SKB

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